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    SharePoint
    • 22 Apr 2025
    • 2 Minutes to read
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    Contents

    SharePoint

    • Updated on 22 Apr 2025
    • 2 Minutes to read
    • Contributors
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    Article summary

    Connection

    Unleash connects and indexes content from SharePoint via two different sets of APIs:

    • Microsoft Graph -  Main API used to index relevant SharePoint sites' content across the Microsoft tenant (e.g., Sites, Pages, Files, Lists, etc.). In cases of RLP links, it is also used to build security identities from Azure Entra (e.g., Users and Groups).

    • Sharepoint REST API - Used only in RLP connections to map SharePoint internal sites' users and groups and map them to identities in the directory.

    The connection in Unleash is based on the OAuth2 protocol via an Azure Enterprise Application called Unleash for SharePoint (ID: ea69c5b9-c7d6-4f11-b7b2-a37cdaefcca4).

    When connecting a SharePoint link to Unleash, you’ll first have to log in with a Microsoft tenant user, and then you’ll be shown a consent screen where you need to approve access to Unleash. After approving the connection, you’ll need to choose a security mode:

    • Discovery Mode - Users searching on Unleash will all see the same resources accessible to the tenant user with which you signed in with.

    • Permission-Based Mode - Users will only be able to search for documents they can access. In this mode, you’ll also have to choose the security context:

      • Delegated Permissions—The indexing of resources will be invoked on behalf of the signed-in user's security context, so only resources accessible to him will be indexed.

      • Application Permissions—All the tenant resources will be available to index regardless of the permissions of the signed-in user. To select this mode, the Microsoft tenant admin should provide global consent ahead of time by visiting the following Admin Consent for Unleash.

    Scopes

    The following scopes are required to connect SharePoint to Unleash:

    Supported Resources

    • Sites

    • Files

    • Pages

    • Libraries

    What file types does Unleash index for the Sharepoint integration?

    Unleash indexes:

    • Documents: Word documents, PDFs, Excel files, and PowerPoint presentations. While Unleash indexes documents containing images, it primarily focuses on the text content within those documents.

    • Images: Metadata related to images stored in SharePoint, but it does not process image content directly.

    • Videos: Metadata related to videos stored in SharePoint, but it does not process video content directly.

    Unleash imitations:

    • Images in Documents: While documents containing images are indexed, the focus is on the text content. Unleash does not perform image recognition or analysis.

    • Video Content: Direct video content analysis is not supported; only metadata is indexed.

    Sync

    Following the initial synchronization, the integration updates with any changes in each project every 15 minutes.

    API Calls

    Unleash indexes content from SharePoint via the Graph API for each site and list included in the connection. It then scans all the files and their respective permissions using the Drive Delta API. The initial scan requires iterating over all the files, while subsequent scans only retrieve the delta updates of the files and permissions that have changed.

    The following APIs are the main ones being used by the integration:

    Endpoint

    Purpose

    GET /drives/{drive-id}/items/{item}/delta

    Scans files and folders.

    GET /lists

    Scans lists.

    GET /sites

    Scans sites.

    GET /lists/{list-id}/items

    Scans list items.

    GET /users/delta

    Scans Active Directory users.

    GET /groups/delta

    Scans Active Directory groups

    GET /drives/{drive-id}/items/{item}/permissions

    Scans item permissions.

    Example Questions

    • What is our travel policy for flying business class?

    • Who can approve contracts?

    • Where can I find customer feature requests?

    • What roles do we support in project management?

    • What was discussed and decided regarding the new website in the directorate meetings?

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